The Staff and Trustees of the Dallas Historical Society want you to have a great experience when you utilize this Texas monument. We recommend that you take the time to personally visit with the staff and discover why this great building is a treasure, not only to Dallas, but is a signature building for all of Texas. Take the time to make the visit in person and hopefully when we ask the question: "Are you a member yet?" You will know why it is an honor to be a part of the great history of Dallas and of Texas. Listed below are some necessary guidelines that will help you to understand why preserving the largest artifact in our collection is one of the main purposes of the Dallas Historical Society

Events will not be allowed to proceed without payment in full of all pre-arranged charges.

Renter must notify DHS of selected caterer no less than thirty (30) days prior to the rental date. If caterer is not a DHS warranted caterer, that caterer must meet all requirements, and Renter must pay an additional $2000.00 administrative fee.

DHS will assist you in making floor plans for each rental function. All tables, chairs, and staging must be supplied by DHS. DHS does not provide labor for the reconfiguration of tables and chairs during a rental function, but will design floor plans for room conversions.

Contracted rental time is strictly enforced, and must include all load-in, setup, and load-out time. No items may be delivered before the rental start time. All items must be removed immediately after the event, within the rental period. DHS will accept delivery but not legal responsibility for any item delivered to HOS.

Renter agrees to assume all responsibility for damages done to HOS or its contents by willful misconduct by themselves, their members, guests or vendors employed by them to facilitate their event. Should any violations of the guidelines shown in "Rules for Preservation, Care, and use of the Great Hall of State " or damage to HOS occur, the party responsible will be fined two (2) times the direct cost of repairs in addition to a $ 500.00 historic preservation fine. This historic preservation fine will be changed to both the party responsible for the damage and Renter.

Renter must be over the age of 21 and comply with all regulations set forth in "Rules for the Preservation, Care and Use of the Hall of State."

No property (including flags, chairs, benches, tables, plants, urns, etc.) may be moved or used without prior written approval.

Renter agrees to comply with all City of Dallas ordinances and State and Federal laws, pertaining to its use of the areas to be rented, including Internal Revenue Service regulations for collection of fees or funds, Texas Alcoholic Beverage Commission regulations for liquor licenses and all other regulations and legal decisions related to the serving of alcoholic beverages. Dispensation of alcoholic beverages must cease at least thirty (30) minutes prior to the end of the event.

Gaming for profit is strictly prohibited within HOS or its grounds

There will be no modifications to HOS electrical systems and DHS must approve electrical equipment to be used in conjunction with the rental.

All decorations, props, banners, or platforms to be used for functions including table decorations, must be approved by the DHS. Helium-filled balloons, marbles, glitter, roller skates, confetti, rice, birdseed, decals, stickers, silly string, glue, tape, nails, screws or staples and other similar matter are strictly prohibited within the HOS. Nothing may be attached to any building surface. Plant material should be clean and free from insects. Floral arrangements can not contain loose berries. For complete rules and regulations regarding decorations please see "Decorations Policy" and "Rules for Preservation, Care, and Use of the Hall of State." Renter is responsible for communicating these policies to caterers, florists, decorators, lighting contractors, and all other event vendors.

DHS security personnel are present only to provide protection for the building and HOS and DHS owned materials. The sole responsibility of operations personnel is the maintenance and operations of the building. Operations and security personnel are not allowed to carry articles into or out of the building.

When HOS is rented during regular HOS hours (Monday - Saturday 9:00am - 5:00pm and Sunday 1:00pm - 5:00pm), the rented area may be roped off, but Renter may not prohibit any visitor from viewing public areas.

DHS will accept delivery, but will not accept legal responsibility for food, beverage, equipment or other properties brought into HOS for events, either before, during, or after contract hours as specified in rental period. Deliveries are not to be made to the front ceremonial entrance or through the front colonnades.

Because of damage to valuable artwork, smoking is prohibited inside HOS. Areas outside the building are provided for guests wishing to smoke. In addition, food and beverages are prohibited inside the Al Hill Lecture Hall, G. B. Dealey Library, or any gallery featuring an exhibit, unless prior approval has been granted.

HOS closes at midnight and all events must be ended at that time unless special permission has been obtained in advance.

A charge may be accessed for parking, or for security staff to block off parking spaces for events. Dates for paid parking are determined by the City of Dallas. It may become necessary to move parking areas in order to accommodate other events in Fair Park. Valet parking areas are at the sole discretion of Fair Park and/or the City of Dallas. HOS must arrange all valet parking services.

Checks returned by financial institutions as a result of non-sufficient funds will be assessed a $25.00 service fee, and cash transactions will be required from that point forward.

Carrying a firearm within Fair Park and HOS is prohibited-This includes persons licensed to carry a concealed handgun pursuant to state law. Carrying a firearm on these premises is a Class A misdemeanor, punishable by up to 1 year in jail and a $4,000 fine.

A Rental does not imply exclusive use of HOS or areas immediately adjacent to HOS. Other public and/or private events may be scheduled at Fair Park without notice.

Neither DHS or Renter may assign any of its rights or obligations without the prior written consent of the other, and any assignment made without such consent shall be voided.

DHS may, at anytime and for whatever reason, prohibit Renter's use of a particular catering company or any other type of vendor, at HOS, without liability of any type to Renter. DHS shall not be liable for the performance, or lack of performance, of any vendor.

All rates are subject to change without notice. DHS may cancel any rental arrangements at any time for any reason. DHS is not responsible for acts of God.